Executive Assistant

About the role

We are seeking a highly organized and proactive Executive Assistant to support our Chief Financial Officer at Hiab, a listed company. The role provides essential administrative and coordination support while working closely with Investor Relations to ensure smooth execution of financial operations and investor engagement.

Key responsibilities

• Manage the CFO’s calendar, schedule meetings and coordinate appointments.
• Coordinate communication between the CFO and internal/external stakeholders.
• Arrange travel logistics, handle expense reporting and maintain organized filing systems.
• Govern monthly and quarterly CFO meetings, draft agendas, follow up actions and manage document timelines.
• Oversee the end‑to‑end Board Audit and Risk Management meeting cycle.
• Coordinate logistics for quarterly earnings cycles, investor conferences and roadshows.
• Maintain synchronized calendars for the CFO, CEO and Investor Relations team.
• Lead the practical execution of the Annual General Meeting, handling venue, catering and supplier logistics.
• Develop efficient processes for recurring administrative tasks and ensure compliance with confidential‑information policies.

Required profile

• University degree.
• 5+ years of experience supporting senior executives.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with discretion.
• Experience supporting large teams and familiarity with financial calendars and reporting cycles.
• Proactive approach, calm under pressure and quick learner who adapts to new systems.