Executive Assistant to CEO

About the role

ReOrbit is seeking a proactive Executive Assistant to support the CEO in a fast‑moving start‑up environment. The role demands high organization, discretion and the ability to anticipate needs, ensuring the executive’s day runs smoothly.

Key responsibilities

• Manage the CEO’s calendar, schedule meetings and prioritize competing demands.
• Arrange domestic and international travel, including flights, visas, accommodation and expense reporting.
• Organise internal and external meetings, prepare agendas, take notes and follow up on action items.
• Handle day‑to‑day correspondence, emails and administrative requests on behalf of the CEO.
• Prepare presentations, reports and other documents using information supplied by senior leadership.
• Coordinate logistics for board meetings, leadership sessions, customer visits and company events.
• Support invoice administration, expense management and other administrative processes.
• Act as a liaison between the leadership team and internal/external stakeholders, ensuring timely and professional communication.
• Maintain confidential information with the highest level of discretion.
• Assist with document management, filing and record‑keeping, and undertake ad‑hoc projects as required.

Required profile

• 5+ years of experience as an Executive Assistant or in a comparable administrative support role.
• Proven ability to support senior executives in a high‑pace environment.
• Outstanding organizational and time‑management capabilities.
• Excellent written and verbal communication skills in English.
• Strong attention to detail and a proactive, solution‑oriented mindset.
• High level of professionalism, discretion and integrity when handling confidential information.
• Flexibility and adaptability to thrive in a dynamic, high‑growth start‑up.
• Experience in technology, aerospace or international companies is a plus.

Required skills

• Proficiency with modern collaboration tools.