Administration Officer

About the role

The Nordic Development Fund is seeking a proactive and versatile Administration Officer to support its office operations and ensure smooth administrative processes. The role combines document management, finance support, data handling, procurement, and office facilities coordination.

Key responsibilities

• Lead the archiving and document management policies, maintain SharePoint intranet pages, and drive AI‑ready improvements.
• Assist the Finance Manager with daily and monthly tasks such as bank reconciliations, payment preparation, and administrative follow‑up.
• Support data entry, validation, and report generation, and contribute to testing new system features.
• Coordinate procurement of goods and services in line with internal procedures.
• Manage the relationship with the corporate services provider and oversee premises management, including maintenance, renovations, furniture, and landlord liaison.
• Lead the Green Office initiative and provide cross‑departmental administrative support.

Required profile

• Genuine interest in climate and development finance and alignment with NDF’s values.
• Relevant educational background and significant experience in document management, office administration, and project coordination.
• Pro‑active, flexible, and able to prioritize tasks under time pressure.
• Strong self‑management, capable of working independently and within a team.

Required skills

• Advanced MS Office proficiency.
• Experience with SharePoint for document and intranet management.
• Readiness to learn and use additional IT applications, including AI tools.