Site Administrator - Substation Projects

About the role

Hitachi Energy Finland is looking for a Site Administrator to support its Nordic Grid Integration organization in executing substation projects across Finland, Sweden and Denmark. The position can be based in Finland (Helsinki, Tampere or Vaasa), Sweden (Västerås, Ludvika or Stockholm) or Denmark (Middelfart or Ballerup), with travel to project sites of about 1-3 days per week depending on the project phase. The role supports Site Managers and Civil and Electrical Engineering teams with administrative and coordination tasks.

Key responsibilities

• Coordinate day-to-day site administration, including registers, calendars, contact information and SharePoint content.
• Support the onboarding and induction of site personnel and maintain attendance and personnel records.
• Coordinate and consolidate reporting inputs from Engineering, HSE, Quality and Project Controls.
• Maintain administrative files and help project teams find relevant documents.
• Assist with documentation and supporting evidence for internal and external audits.
• Coordinate travel, accommodation, local transport and office services.
• Maintain lessons learned records and support administrative work during project closeout.
• Work with Site Managers, project teams and internal and external stakeholders across the Nordic organization.

Required profile

• Relevant qualification in business, project or office administration, or equivalent experience.
• Previous experience in a project, construction site or technical office environment is an advantage.
• Fluent written and spoken skills in the local language and strong English skills.
• Willingness and ability to travel within the Nordic countries according to project needs.

Required skills

• Strong MS Office skills.
• Experience in meeting coordination, reporting and document management.
• Good organizational skills and attention to detail, able to handle several priorities at once.