Junior Administrative Assistant, COO Office

About the role

As a Junior Administrative Assistant in the COO Office at Verda, you will manage travel logistics, calendar coordination, and follow‑through tasks so the COO and Executive Assistant can focus on strategic decisions. This entry‑level position offers a close view of executive operations within a fast‑growing AI infrastructure company.

Key responsibilities

• Book flights, hotels, and itineraries for multi‑country, multi‑leg trips across time zones.
• Manage calendars, schedule meetings, and resolve conflicts before they arise.
• Prepare expense reports and maintain accurate receipt records.
• Support meeting preparation with agendas and briefing materials, then track and close action items.
• Maintain the team’s task‑tracking system and contacts database.
• Organise informal notes into structured follow‑ups to ensure nothing is missed.

Required profile

• Currently studying or recently graduated in any field (business administration, international relations, hospitality, etc.).
• Demonstrated ability to handle logistics, scheduling, or administrative work through internships, part‑time jobs, or student organisations.
• Strong written and spoken English suitable for communicating with investors.
• Availability for real‑time travel support, including occasional early mornings and evenings.
• Legal right to work in Finland.

Required skills

What we offer

• Cash and equity compensation plus a range of fringe benefits (healthcare, lunch, wellbeing programs).
• Hybrid work model based in Helsinki.
• Opportunity to work alongside world‑class engineers, researchers, and partners in the AI ecosystem.
• Fast‑growing, profitable operations with a diverse, international team.
• Direct exposure to executive‑level processes and decision‑making.