Site Administrator

About the role

Mercury, the European leader in construction solutions, is seeking a Site Administrator for its Helsinki office. The role supports the project team by managing documentation, permits, and daily administrative tasks to ensure smooth site operations. You will be the central point of contact for site documentation and will ensure that all administrative processes are executed accurately and on time.

Key responsibilities

• Maintain and review the Filekey filing structure and ensure compliance with general instructions.
• Collect, file and manage personnel documentation, CSCS cards, and safety permits.
• Prepare and collate information for management reports, progress reports and O&M handover documentation.
• Track site personnel movements, holidays, and weekly reporting.
• Order plant equipment through the Fleet Tool, create SAP orders and monitor deliveries.
• Organise site access, visitor badges and dirty‑works permits using the Eida system and E:SIPP machine.
• Provide general office administration: filing, typing, photocopying, courier handling, meeting coordination and minute taking.
• Maintain the office stationery stock, organisational charts and database records.

Required profile

• Strong administrative skills with high attention to detail.
• Ability to work independently and support project managers and directors as needed.

Required skills

• Experience with SAP order processing.
• Familiarity with the Eida permit system.
• Use of the Fleet Tool for equipment ordering.

What we offer

• Opportunity to work on large‑scale construction projects across multiple sectors.
• Supportive team environment with professional development possibilities.
• Competitive compensation package and access to training programmes.