Human Resources Assistant

About the role

We are seeking a proactive, highly organised, and detail‑oriented HR Assistant to support the day‑to‑day operations of the Human Resources function in Finland. The role involves administration across the employee lifecycle, supporting recruitment, onboarding, payroll coordination, benefits, and compliance.

Key responsibilities

• Prepare, maintain and manage HR documentation such as contracts, amendments, secondments, certificates and salary adjustment letters.
• Maintain employee files and personnel records in compliance with employment legislation and GDPR, and ensure accurate data in Workday and other HR systems.
• Coordinate onboarding activities, new‑employee inductions and orientation, and support off‑boarding processes.
• Provide administrative support for employee movements including role changes, transfers, secondments, salary changes and organisational updates.
• Administer employee leave, absence management and act as first point of contact for routine HR inquiries.
• Support compliance processes, including ID06 and Valtti card applications for project operations.
• Participate in continuous improvement projects, support HR initiatives and handle ad‑hoc administrative tasks.

Required profile

• Bachelor’s degree or equivalent in Human Resources, Business Administration or a related field.
• 1–3 years of experience in HR administration, payroll support or office administration.
• Fluent in Finnish and English, both written and spoken.
• High level of integrity, confidentiality and a service‑oriented mindset.

Required skills

• Proficiency in Microsoft Office applications.
• Experience using Workday HR system.