Executive Administrator – Chief of Staff Office to CEO

About the role

The Chief of Staff Office supports the CEO and leadership team by ensuring smooth day‑to‑day operations and effective coordination across priorities. We are looking for an Executive Administrator to provide high‑quality administrative support to the Chief of Staff, helping meetings, communications and logistics run seamlessly.

Key responsibilities

• Provide day‑to‑day administrative assistance to the Chief of Staff, including complex calendar management and alignment with strategic priorities.
• Coordinate meetings – schedule, arrange logistics, send confirmations and prepare materials.
• Support travel planning and basic expense processing as needed.
• Maintain simple trackers, action logs and schedules to keep tasks visible and organised.
• Facilitate information sharing across teams, ensuring clear and timely communication.
• Build effective working relationships with internal stakeholders and act as a reliable point of contact for coordination requests.
• Utilise Microsoft 365 tools (Outlook, Teams, PowerPoint, Excel, SharePoint) and AI assistants (e.g., Copilot) for note‑taking, summarisation and drafting.
• Handle confidential information with discretion and uphold professional standards.

Required profile

• Strong organisational and time‑management abilities.
• High attention to detail and accuracy.
• Clear written and verbal communication skills.
• Ability to prioritise multiple requests in a fast‑paced environment.
• Proactive, dependable, positive attitude and willingness to learn.

Required skills

• Microsoft 365 (Outlook, Teams, PowerPoint, Excel, SharePoint).