Personal Assistant to CEO

About the role

Citycon is looking for an exceptional Personal Assistant to support our CEO. In this role you will act as a trusted partner, providing proactive administrative and operational support, managing complex schedules and communications, coordinating travel arrangements, and ensuring smooth daily priorities.

Key responsibilities

• Provide seamless day‑to‑day support to the CEO, managing priorities, schedules and communications efficiently.
• Manage and coordinate the CEO’s calendar, prioritising appointments, meetings and competing business demands.
• Serve as the CEO’s key point of contact during business travel, coordinating schedules across multiple time zones and handling critical communications.
• Prepare high‑quality documents, presentations, reports and materials for meetings and events.
• Process expense reports and oversee invoice coding with accuracy and attention to detail.

Required profile

• Experience supporting a foreign CEO or senior executive in an international, multicultural environment.
• Exceptional organisational and prioritisation skills, able to manage multiple tasks and deadlines simultaneously.
• High level of integrity, discretion and professionalism when handling confidential information.
• Excellent interpersonal, communication and stakeholder‑management abilities.
• Proactive, hands‑on attitude with strong ownership and accountability.
• Ability to learn quickly, perform under pressure and thrive in a fast‑paced environment.
• Flexibility to adapt to changing priorities and occasional short‑notice requests.
• Fluency in both English and Finnish.

What we offer

• Competitive salary with a lunch benefit, plus sports and cultural benefits, comprehensive occupational healthcare and extensive insurance coverage.
• A supportive and encouraging work community where every contribution matters.
• Opportunities to learn, make an impact and gain a broad perspective on the real‑estate industry.
• Shared activities ranging from small sports moments to larger gatherings that bring our people together.