Human Resources Assistant – Finland

About the role

We are looking for a proactive, highly organised HR Assistant to support the day‑to‑day operations of the Human Resources function in Finland. The role involves administering HR processes across the employee lifecycle and providing support to employees, managers, project teams and finance stakeholders.

Key responsibilities

• Prepare, maintain and manage HR documentation such as employment contracts, amendments, secondment agreements and salary adjustment letters.
• Maintain employee files and personnel records in compliance with employment legislation and GDPR, and ensure data accuracy in Workday and other HR systems.
• Coordinate onboarding and off‑boarding activities, including new‑employee inductions, orientation and required documentation.
• Provide administrative support for employee movements (role changes, transfers, secondments, salary changes) and manage leave and absence reporting.
• Support compliance processes, including ID06 and Valtti card administration for project operations.

Required profile

• Bachelor’s degree or vocational qualification in Human Resources, Business Administration or related field.
• 1–3 years of experience in HR administration, payroll support or office administration.
• Fluent in Finnish and English; Swedish is a plus.
• Strong attention to detail, high integrity and ability to handle confidential information.

Required skills

• Proficiency in Microsoft Office applications.
• Experience using Workday or similar HR information systems.