Executive Assistant to Managing Director (Fixed‑term)

About the role

The Nordic Development Fund is seeking an Executive Assistant to support the Managing Director and selected department directors. This fixed‑term position (one year) covers parental leave and starts mid‑October 2026. The role is central to information flow, travel coordination, and internal collaboration.

Key responsibilities

• Provide executive administrative support, including calendar management, correspondence, document preparation, and filing.
• Coordinate travel logistics, visas, itineraries, invoices and expenses in line with organisational procedures.
• Serve as NDF’s travel focal point, maintaining guidance, monitoring compliance and supporting travel safety and emergency response.
• Support departmental coordination, plan Executive Management Committee meetings and assist with staff inductions.
• Organise internal and external meetings and events, handling logistics for recurring activities.
• Assist internal development initiatives and promote effective use of digital tools.

Required profile

• Genuine interest in NDF’s climate‑development mission and values.
• Relevant administrative or business education.
• Several years of experience as an executive assistant, preferably in an international or multicultural environment.
• Strong organisational, planning and prioritisation abilities, with independent work style.
• Excellent interpersonal and communication skills, solution‑oriented and collaborative.
• High level of discretion, integrity and professionalism.
• Fluency in English; proficiency in a Nordic language is an advantage.

Required skills

• Advanced MS Office proficiency.
• Readiness to learn and use other digital tools and platforms.

What we offer

• Work in an international organisation focused on climate change and development finance.
• Varied, meaningful work in a multicultural, multilingual environment.
• Close exposure to senior leadership and broad stakeholder network.
• Hybrid working model and attractive employee benefits.